In May 2020, the new container terminal in Norvik, south of Stockholm, will open and will be operated by the terminal operator Hutchison Ports. We are now looking for a driven and structured individual with a strong interest in business for the role as Executive Assistant supporting our CEO and the executive team.Hutchison Ports Sweden is a lean organisation where the right individuals always can do a big impact. The role as Executive Assistant is an impor... Visa mer
In May 2020, the new container terminal in Norvik, south of Stockholm, will open and will be operated by the terminal operator Hutchison Ports. We are now looking for a driven and structured individual with a strong interest in business for the role as Executive Assistant supporting our CEO and the executive team.Hutchison Ports Sweden is a lean organisation where the right individuals always can do a big impact. The role as Executive Assistant is an important position and is within the heart of the organisation. You will coordinate both internal and external communication, administrate and be engaged in strategic contexts and issues.Your responsibilities in this role include: · Manage information flow in timely and accurate manner.· Manage CEOs’ calendar and set up meetings.· Make travel and accommodation arrangements.· Act as an office manager by keeping up with office supply inventory.· Take minutes during meetings.· Prepare the budget and monitor the expenses under administrative items.· Being a coordinator for procurement matters and to prepare minutes for tender committee.· Conduct research and collect data to support when preparing reports and documents.· Format information for internal and external communication – memos, emails, presentations, reports.In order to be successful in this role you will need to be skilled in time management, process management and productivity, as well as great attention to detail. You will need to understand the Hutchison Ports overall priorities, and be able to align schedules and meetings appropriately, ensuring time is spent on the most important areas.You bring (experience & qualifications)· Bachelor’s degree preferred · Advanced MS Office skills, with an ability to become familiar with company- specific programs and software.· Professional level of verbal and written communications skills in Swedish and English.· Possess exceptional relationship-building and interpersonal skills.· Information gathering and monitoring skills.· Communicates passionately and effectively across a diverse set of stakeholders and able to push when needed.· Proficiency in collaboration. · Adaptability with a strong work ethic and an entrepreneurial spirit to accommodate high level of responsibility and multiple priorities.What Hutchison Ports can give you:Working at Hutchison you will work in a global and flexible work environment. You will be a part of culture where teamwork and inclusion are leading the way forward. Every employee is important for the company’s success and you will always have an impact of your work. We provide you with the opportunity to grow and develop through internal paths within the organisation.The position will be located in Norvik, Nynäshamn but from the beginning it will be in Frihamnen.Welcome with your application In this recruitment we work closely with JS Human Invest AB. HR-advisor Jenny Stridsman will take your questions about the position.As the selection and interview process is ongoing, please send your application as soon as possible. We look forward to hearing from you!
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